Workshop 1 · of two

Hands-on · Melbourne Airport Rail - Stage 1

Workshop 1
Intro to Jira.

Thu 13 Aug hands-on

60 minutes · 4 parts

Workshop 2 · Thu 20 Aug

Where we are · the rollout

Where we're up to

Straight into Jira.

You had the kick-off - why we're moving to Jira and what the next few weeks look like. Today is hands-on: we get into the platform and build real work. Here's where we are.

Tue 11 AugKick-offWhy we're here

Thu 13 AugWorkshop 1Intro to Jira

Thu 20 AugWorkshop 2Go deeper

Thu 27 AugDrop-in 1Open Q&A

Thu 3 SepDrop-in 2Open Q&A

Run of show · 60 minutes

The plan · four parts

How today runs.

Part 1 · Warm-up

Part 1 · Decode the lingo · 4 min

Jira-Jargon

Part 2 · Going through the platform

Part 2 · Demo tour · 15 min

Let's go
into Jira.

We'll switch across and walk through the platform together - then come back here for a hands-on activity.

Start here

For You page

Your work in one view.

→

Then

All the boards

How the boards sit together.

→

Lead into

The Kanban board

Cards move left to right.

Demo tour only. Press Esc to return when done.

Part 2 · How work is structured

Part 2 · How work is structured

The task hierarchy.

Work nests top to bottom - big things break into smaller things. Tap a level to see how it connects.

Part 2 · Hands-on activity

Part 2 · Hands-on · 15 min

Build it
in Jira.

Put the hierarchy into practice - build one Epic, one Task and one Sub-task on the sandbox board.

Step 1 · EpicCreate an Epic named Tottenham Factsheet - [YOUR NAME] and attach it to the sandbox board.

Step 2 · TaskCreate a Task under your Epic: Factsheet Copy

Step 3 · Sub-taskCreate a Sub-task under the task: NWPA provide updated information and key messaging

Part 2 · Take it with you

Scan this ↓

Opens the scenario steps on your phone - keep it open while you build in Jira

Part 2 · Over to the platform

Part 2 · Break - into Jira

Over to Jira.

We'll switch across to the live board now. The deck holds our place with a running timer while we work in Jira.

Part 3 · Debrief

✋

Back from the board · quick debrief

How did that go?

Any questions or queries before we lock in the six golden rules?

Part 3 · The six golden rules

Part 3 · Group activity

Build the six
golden rules.

Part 3 · The six golden rules

Part 3 · Recap · lock them in

The six golden rules.

01

Jira is the single source of truth

Approvals, decisions and correspondence all live in Jira.

02

Every task has an owner

Tasks are assigned correctly and can be reassigned as things change.

03

Update your tasks as they progress

Stay current - a stale board helps no one.

04

Use the fields

Consistent fields let everyone understand progress.

05

Comments are the paper trail

Every decision and approval is logged as a comment on the task.

06

Jira becomes the WIP

The board runs 1:1s, weekly check-ins and monthly meetings.

Part 4 · After today

Part 4 · From tomorrow

Start using it for real.

01 · Getting started

Use it for your real work

The best way to get comfortable is to start using Jira for actual work when you can. There's no need to wait until it feels perfect.

02 · The ask

Get one task in this week

Try getting one task into the platform. It doesn't need to be perfect, and mistakes are completely expected. The goal is simply to make a start.

Part 4 · Resources & support

Part 4 · What you can lean on

Help is here.

Training

One Source

Self-guided site covering the platform, workflows and FAQs in short modules.

Open site ↗

Quick reference

The one-pager

Golden rules, statuses, hierarchy and how-tos. Keep it open while you work.

Watch & learn

How-to videos

Short walkthroughs of the everyday actions in Jira.

Extranet · live

MARS1 comms extranet

Live on the VIDA Rail extranet - your links and resources hub, with Jira, SharePoint, new starter onboarding and the comms org chart.

SupportContact PIIT for set-up and workflow questions. IT is the ongoing platform support contact.

Your teamPilot users and team leads are on hand - lean on the people who have already been through it.

Part 4 · Over to you

✋

Part 4 · Over to you

Questions?

Anything on your mind before we wrap up - about the platform, the hierarchy, or getting started? No question is too small.

Wrap-up · End of Workshop 1

End of Workshop 1

Thank you.

You've warmed up, walked the platform, built real work in Jira, and locked in the six golden rules. Next week we go deeper with role-specific scenarios.

Workshop 2 · Thursday 20 August

Weekly sessions continue

Workshop 1Intro to Jira.